Privacy Policy

Effective date: June 17, 2021

Intent of this policy:

The following constitutes the Freedom of Form Foundation, Inc’s (the FFF) integrated Privacy Policy as it relates to the collection and use of any personal information.

We take your privacy seriously, because it’s the right thing to do. We’re not going to be careless with your information or expose it to leaks, and we won’t use your info for targeted advertising.

This policy is intended to be fairly comprehensive, no matter where you interact with the FFF. This policy specifically covers:

  • Your use of the website https://freedomofform.org.
  • Your interaction on communal, semi-public, or publicly interactive spaces including:
    • The Freedom of Form Foundation server on Discord,
    • Twitter, or
    • In meetings or interactive Q&A sessions in Zoom, Jitsi, or otherwise;
  • Media hosting services including:
    • YouTube or
    • SoundCloud; 
  • Merchants or financial platforms including:
    • CafePress,
    • PayPal, or
    • Patreon; 
  • Internal FFF services and infrastructure used by volunteers; and
  • Any other spaces managed exclusively by the Freedom of Form Foundation.

Collection and retention of personal or contact information:

Info collected during donations or purchases:

If you generously decide to support us on Patreon, purchase merchandise from our page on CafePress, or donate to us through some other means such as PayPal, you will generally be providing us with your contact information, such as a mailing address. In some cases, you can choose to avoid providing us some or all of that information (such as hiding your mailing address on Patreon, or donating anonymously). However, your mailing address is required to receive physical goods, such as Patreon rewards you’re entitled to. Please note that since these records relate to transactions and donation records, we need to retain them for 7 years according to business best-practices and Internal Revenue Service expectations.

Info collected from applicants and internal personnel:

If you submit an application (to be considered for either (1) a volunteer, employee, or other open position, or (2) project funding via a grant or award), or if you join our organization as a volunteer, employee, or other member of our personnel, you will be providing us with personal and contact information. Info associated with application materials is retained for 3 years. Personal records for internal personnel are retained for 7 years.

Info collected from community members, or general comments or communications:

We do not collect personally identifiable information from people participating in our community. If you are sending us an email for general correspondence, leaving a comment on Twitter, YouTube, or SoundCloud, or participating in our Discord server, we don’t collect, nor do we want to collect, your personal information.

Linkage of information:

In many cases, you will be interacting with the FFF across several services or domains. If your contact information is the same across services, or if you specifically inform us of your contact info or usernames across services, then we will be able to correctly associate and link that info with you.

Linked information lets us work with you more effectively. For example, you might be participating in our Discord and supporting us on Patreon. In this example, linkage of your information allows us to correctly give your Discord account access to a channel on our Discord server that is exclusive to Patrons.

Your info when working with third parties:

If you provide personal or contact information while making donations to the FFF, or purchasing FFF-branded merchandise, through third-party platforms such as Patreon, PayPal, or CafePress, then your info will additionally be handled by those services in accordance to their respective privacy policies, on top of the FFF’s Privacy Policy herein. Please be sure to review their policies carefully before agreeing to those services’ terms.

In limited circumstances, information you provide on one service may need to be shared with a different service strictly to fulfill our obligations to you, and the information shared will be the minimum needed by the third party. For example, if you share your mailing address with the FFF using Patreon, and we owe you a coffee mug, then we will need to share your mailing address with CafePress in order to send you the mug. The information shared will be the minimum required for the function; CafePress would not get any extra details they don’t need to fulfill the order.

We do not sell or rent your information to third parties.

Security of your information:

Security of your data follows our Written Information Security Program.

Updating or correcting your information:

If your information, such as contact information, has changed, you can let us know by sending an email to [email protected]. The same applies if you suspect or discover that the information we have is erroneous. If you update or correct your info, that does not reset the time until data deletion.

For example, suppose a volunteer departs the Organization. Our record of their information expires 7 years thereafter. However, suppose the former volunteer lets us know they changed their name 3 years after they departed. Their PI will be updated in our system, but their PI will still expire on the same timeline: 4 years from that date, for a total of 7 years after their departure.

You can always ask us about the amount and types of information, such as personal and contact information, that we have on record for you by emailing [email protected]. However, please note that our responses will be carefully written to not reveal any information to possible attackers, unless we can verify the email address from which you message us matches our existing records and we can be sure that the email connection is encrypted and secure.

Cookies:

First-party cookies:

This website does not use tracking or analytics of user behavior or navigation, and does not store long-lived tracking or analytics cookies on your computer. First-party cookies are not connected to personally identifiable information in any way. There are limited number of required cookies that help protect this website against hacking and malicious attacks, and a cookie used to remember whether or not you opt in to third-party cookies, below.

Third-party cookies connected to optional features of this website:

If you elect to use third-party services, such as YouTube video embeds and SoundCloud podcast embeds, to watch or listen to media posted on this website, those third-party services will place additional cookies on your device.  Those cookies will be used for tracking, analytics, and targeted advertising by those services. We have no control over the cookies used by those services.

While the FoFF is able to review basic analytics of user behavior connected to use of the embedded media, such as average viewing time, the FoFF does not have access to, nor interest in accessing, any other tracking, analytics, or targeted advertising capabilities. If you do not want to allow these third-party cookies, then, when first visiting this website, click “Settings” on the banner that appears at the bottom of the page. Un-check the “YouTube” and “SoundCloud” on your cookie settings, then click “Update settings”.

Third-party cookies on other websites:

Your use of other, third-party websites, such as YouTube’s full website, SoundCloud’s full website, Twitter, Patreon, CafePress, etc will be subject to how those websites use cookies. Please review their cookie policies before deciding whether or not to use those services.

Links:

This website links to other websites. With the exception of the pages or channels we maintain on Patreon, CafePress, YouTube, Twitter, PayPal Giving Fund, SoundCloud, and so on, we are not responsible for the broader arrays of content of those other websites, nor are their policies under our control. We encourage our visitors to carefully review the privacy policies of any other site they visit.

Notification of changes:

In the event this Privacy Policy changes, visible notice will be given in a fashion standard to the industry, such as via a notice on a user notification/acceptance banner. Continuing to use our website after receipt of such notice constitutes acceptance of any changes in our Privacy Policy that we post.

Contact:

If you have any questions about our Privacy Policy or if you wish to reach out to us for any reason, please contact us at [email protected].

Our Data Security Coordinator is Ramon Reyes. If you want to speak to our Data Security Coordinator, he can also be reached via [email protected].